IRB Frequently Asked Questions for THCIC Inpatient, Outpatient and Emergency Room Data

Approximately one week after payment is received.

Base charge is $30 per variable per data quarter or $120 per variable per data year. Depending on the requirements for the IRB proposal additional charges may be applied and for: Linking to or with another dataset; Sub setting the data (for example, only a subset of the state data is allowed or needed for the proposal); or the IRB proposal requests future data in that is not available at the time of approval or wants quarterly releases of the data.

• Inpatient Form
• Outpatient Form

View the IRB forms and instructions.

View the instruction pages at: 

• Inpatient Instructions
• Outpatient Instructions

Contact the DSHS IRB Administrator at (512) 776-2202.

You will receive an email from the IRB Administrator.

• Fully address and answer each question asked on the IRB forms
• If data partners are listed, please provide their role in the IRB proposal and whether they will be accessing the data
• Request only data necessary for proposed project, asking for “all data available” may require further action
• Provide lists of personnel that access the data for analysis and who has access to disks or the data on the network
• Provide detailed responses on how data will be securely stored. For example, where the data will be stored (disks, flash drives, network system, standalone computers or laptops) and the protection mechanisms on those devices
• Provide detailed responses on how patients and physician identities are to protected when data are accessed, and for any presentations of the data
• Provide detailed responses on how data are to be destroyed once data project is complete. For example: hard drive shredding, data erasure, overwriting, physical destruction