Payment of Fees

While biennial fees require payment every two years, technical renewal typically occurs every 8-10 years and requires re-submission of all appropriate forms, procedures, and fees. 

New certificates of registration are not issued for payment of biennial fees. 

Fees may be paid either by mail, or online using the Regulatory Services Online Licensing System. 

Payment options accepted include major credit cards (VISA, MasterCard, Discover, American Express) and electronic check (ACH) payment methods. 

Pay Online by Credit Card or Electronic Check 

Biennial fees for X-ray registrations may be paid online by credit card or electronic check (ACH) by following the X-Ray Biennial Fees Online Payment Instructions. 

For further help and instruction on how to use the online licensing system, please see the following resources: 

• Schedule of Biennial Fees for Registration for Radiation Machines (PDF, 25KB) 

• Online Licensing Help Center 

• Radiation Fees FAQs 

Begin by opening the Regulatory Services online licensing system. 

Using a smartphone to access this system is not recommended. This system works best when accessed by a desktop, laptop, or tablet. Mobile data connections are also not recommended, as dropped network signal may result in loss of data. 

Choose to either register as a new user, or login using your existing credentials. If registering as a new user, an email will be sent confirming the new account. This email will contain a temporary password, which will need to be changed after logging in.

If the X-ray registration is already shown on the Quick Start menu under the "Manage your license information" section, proceed to the verify information section. 

If the X-ray registration is not present on the Quick Start Menu, add the registration by selecting the "Add Licenses to Registration" button. 

Have You Done Business with Us? 

This screen will ask if you currently hold a license (certificate of registration). Select "Yes" and click "Next." 

On the following screen, select your licensing board and license type. Select "Machine Registration Programs" as the board/program and "X-Ray Registration" as the license type. Click the "Next" button. 

Provide Identifying Information

Add the license number, organization name (PLEASE USE ALL CAPS), mailing zip code, and any other fields requested. 

Enter these fields EXACTLY as they appear on your invoice. If you do not have access to your invoice, the public license search may be used to lookup information about your license. 

Complete the CAPTCHA and select "Next." 

If an error message appears, stating that the license is already associated with another User ID, contact the Operations & Records Group for further instructions at 512-231-5623. 

Once the license is added, it is attached to your email address, and it cannot be added to more than one email address at a time. To detach a license from your email address, contact the Operations & Records Group at 512-231-5623. 

Confirm Information

Once the license has been found, a confirmation message will be displayed. If the information appears correct, select “I Confirm this is my information,” then click on the “Next” button. 

On the Quick Start Menu page, verify that the license has been added under the "Manage your license information" section, and click the "Select" button next to the license. 

On the following “X-Ray Billing - [Month] - Introduction” page, click "Next".

Verify Billing Information

On the "Contact Information" page, note the billing address, as this is what we have on file. If the billing address is incorrect or needs to be change, contact the agency at 512-231-5623. If the billing address is correct, click "Next" 

An application summary screen will appear. Review the details, and click on the “Submit” button 

Attestation

The attestation statement screen will appear. Click "Yes," then select the “Next” button. 

Payment Summary

On the "Fee and Summary Report" page, the total amount due is listed. Click on the “Pay Now” button or select "Pay Later" to defer payment until a later time. 

If the "Pay Later" option was selected on the, the invoice will be saved and can be accessed at a later time. 

When ready to make payment, login to the online licensing website, and select “Pay for Online Applications” from the Quick Start Menu.

Follow the remaining steps listed below to continue submitting a payment for the license. 

On the "Online Application Payment" screen, choose which fees you wish to pay by selecting the checkboxes to the right of each fee. Select your payment type (ACH or credit card), then click the “Next” button. 

Verify the payment data on the "Confirm Payment Details" screen and click the "Next" button. 

Fill in the Customer Information and Payment Info sections and click "Next" to submit payment. A receipt is available for completed payments.